Frontdesk Auto1
Inquiry comes in
A buyer submits an inquiry through your website. Frontdesk Auto picks it up immediately — regardless of time of day, weekday, or weekend.
→Stop losing revenue to slow follow-up and unqualified inquiries
Frontdesk Auto qualifies every inbound real estate inquiry, scores lead readiness, and ensures no serious buyer goes unanswered.
Frontdesk Auto — Lead Dashboard
Maria JovanovicAP-2240 · 2 min ago
HotStefan PetrovicAP-1187 · 18 min ago
WarmAna MarkovicAP-3301 · 1 hr ago
ColdThe problem
Every missed or delayed response costs your agency money
⏲
Agents call blind — with no context and no priority
Every inquiry looks the same. Agents waste hours calling people who have no budget, no financing, or no real timeline — while serious buyers wait in the same queue.
⚠
Leads arrive outside office hours and never get a response
Inquiries come in at 8pm, over the weekend, during viewings. By the time someone responds, the buyer has contacted another agency. Missed inquiries become missed deals.
⚙
No system to separate high-value leads from noise
Without structured qualification, every inquiry gets the same attention. High-value leads get buried, low-quality contacts consume agent time, and conversion suffers.
How it works
A structured system between your website and your agents
Frontdesk Auto sits between your website forms and your team. No app to install, no workflow to change. Every inquiry is qualified and scored before anyone picks up the phone.
2
Buyer is qualified automatically
The system sends targeted questions about budget, timeline, financing, and viewing readiness. Responses are collected and structured within minutes.
→3
Agent receives a scored lead summary
Your agent gets a clean summary with all answers and a lead score — Hot, Warm, or Cold — so they know exactly who to call first and why.
What's included
Five layers of inbound revenue protection
01
Smart Qualification
Every inquiry is met with targeted questions about budget, timeline, financing status, and viewing readiness. Agents receive structured answers — not raw form submissions.
02
Lead Scoring
Each lead is scored as Hot, Warm, or Cold based on qualification responses. Agents see priority at a glance and focus on leads most likely to convert.
03
Automated Follow-Up
If a buyer doesn't complete the qualification, the system follows up automatically. No manual reminders, no leads falling through the cracks.
04
Missed Lead Recovery
If an inquiry goes unanswered or a qualified lead isn't contacted in time, the system alerts your team and triggers recovery follow-up before the opportunity is lost.
05
Analytics
Track inquiry volume, response times, lead quality distribution, and conversion trends. See where leads come from, how they score, and where they drop off.
Example output
What your agents actually receive
A structured summary with everything the agent needs to decide whether to call immediately, schedule a viewing, or deprioritize — before picking up the phone.
Qualified Lead SummaryHOT
NameMaria Jovanovic
Contactmaria.j@example.com
Property ref.AP-2240
Budget€180,000 – €220,000
TimelineWithin 3 months
FinancingPre-approved
Viewing readinessImmediate
Lead scoreHOT
Why this matters
The real cost of unstructured inbound
€
Revenue protection
One recovered deal per quarter covers the entire cost of the system several times over. The question is not whether you lose leads — it's how many.
◴
Time efficiency
Agents stop spending time on unqualified contacts and start spending it on viewings, negotiations, and closings. The work that actually generates commission.
↑
Higher conversion rates
Faster response times and structured follow-up increase the likelihood that inquiries turn into viewings — and viewings turn into signed contracts.
Pricing
Paid setup. Live first month. Continue if it delivers.
We configure the full system for your agency — qualification logic, scoring rules, follow-up sequences, and integrations. The first month runs on real inquiries so you can evaluate results before committing.
€699one-time setup
Month 1€0included with setup
→Month 2+€199/ month
- ✓First month included — live trial with real inquiries
- ✓Full system: qualification, scoring, follow-up, recovery, analytics
- ✓Custom configuration for your properties and workflow
- ✓Cancel anytime — no long-term contracts
Paid setup with a live first month — continue only if it delivers value. No lock-in, no hidden fees.
FAQ
Common questions
Does this replace our CRM?
No. Frontdesk Auto is not a CRM. It sits before your CRM — qualifying and scoring leads before they reach your team. It integrates with your existing tools and workflow. Nothing changes about how your agents manage deals.
Is this complicated to set up?
No. We handle the full setup — connecting to your website, configuring your qualification questions, scoring logic, and follow-up rules. Your team doesn't need to learn new software or change how they work.
Will we lose control of our inquiries?
No. Every inquiry is still delivered to your team. Frontdesk Auto adds structure and priority — it doesn't filter leads out or make decisions on your behalf. Your agents always have the final say.
How long does setup take?
Most agencies are live within one to two business days. We handle connecting to your website, configuring the qualification flow, and testing everything end-to-end before going live.
How is this different from a contact form?
A contact form collects a name and email. Frontdesk Auto collects structured qualification data — budget, timeline, financing, viewing readiness — scores the lead, follows up if the buyer doesn't respond, and delivers a prioritized summary to your agents. It's a qualification system, not a form.
See what Frontdesk Auto can do for your agency
Book a short call. We'll walk you through the system and show you how it fits your workflow.
Book a short call